Document Control Manager

• corporate workflow design and implementation (incl. HR,
accounting, fiscal, etc. documentation)
• company and private archives setup and management
• hardcopy and electronic records management
• corporate, national and international standards
implementation
• bibliographic search

• creating the company archive and providing it with the electronic inventory
• introducing and implementing full lifecycle of company records (creation-preservation-disposition)
• participating in the company consultancy activity
• participating in the company quality manuals drawing up
• ensuring the entry of the company into the SRO; maintaining contacts with the said organisation (a GR task)

• organising the corporate workflow in accordance with Russian and international (ISO) standards; developing corporate standards in this matter
• improving and adapting the existing electronic document management system to the needs of the corporate governance and of the employees; defining appropriate documentary procedures
• Technical Employer of the new ERMS introduction project: drawing up Technical Brief, participating in the pre-selection of the software supplier.
• organising training and day-to-day employees' support in the matter of document management

• leading the Document Control Service (2 direct subordinates; 8 persons under operational surveillance)
• exercising quality control of the documentation for the company including 1 head office and several site offices
• developing workflow procedures and assuring compliance of the existing documentary practices with the company standards and best practices
• preparing and carrying out trainings for general and project secretaries in the matter of document processing and filing

• personal assistance

• accreditation of the Representative office

• human resources

- representing the company in the HR Committee of the Association of European Businesses
- creating the HR documentary workflow from grass level
- keeping of HR documentation for 2 legal entities
- advising the Director on labour legislation issues
- hiring and licensing procedures
- preparing labour contracts
- directly recruiting junior personnel (including interviews)
- contacts with recruitment agencies for recruitment of senior
personnel
- organising language training for the employees
- accreditation and visa issues of the expatriate employees

• member of the Internal Communications Committee of Saint-Gobain
Group:

- representating the company’s Moscow office at
semestrial corporate meetings in PR and internal
communications
- coordinating the implementation of the corporate intranet throughout the Russian subsidiaries of the Group
- coordinating the implementation of the new corporate brandbook throughout the Russian subsidiaries of the Group
- occasional PR appearances on behalf of the Moscow
office of Saint-Gobain
- contributing to the internal corporate periodical
- monitoring the press

• organising corporate events

• participating in organisation (together with the Marketing
department) of the company’s presence at trade fairs

• organising centralised reporting to the HQ for all the Group subsidiaries in Russia & CIS (headcount ca. 3500)

• office management

- contacts with the landlord
- negotiating with suppliers and providers
- managing insurance issues (insurance of the premises,
transport and medical insurance)
- coordinating telecommunications issues (IT manager being
absent from the staff)
- managing transport issues (including private aviation)
- supervising refurbishment of the new premises, organising
office relocation

• 4 subordinates

• translating and editing books in history and
related subjects destined to large audience: 7 books published with my contribution.

• ordering and processing foreign publications
• processing publications of international organisations (UN, World Bank,..)
• participating in the Library automation workgroup
• preparing and carrying out the survey of readers’ demand in literature
• improving the Library image through PR and exhibition activities
• academic publications in librarianship

• Contributing to software localisation (technical docs and manuals)
• Interpreting at negotiations (English-Russian & Russian-English)
• Participating with the company in trade fairs (PC World Forum, Softool)